When an organsation decides to renovate their office or shift to another building complex, good organisation is essential. It might be a little tricky because the team and yourself must understand what is required from day one until the final day of the rennovation or move. You need to ensure that you have all the necessary equipment and machines. It is more stressful when the team has to complete the move or prepare the new office over the course of the weekend. The best tool that can be used for a hassle-free move or preparation is a checklist. Having this hand means that you will know what needs to be done or what is needed at each and every step. This guide will ensure you cover the most important aspects in order to be successful in this activity.
These few essentials are necessary for any organisation when they get hold of their new space or prepare plans for renovation:
Fire extinguishers, fire exit signs and other safety equipment.
Keys and swipe cards for access.
Facilities for the kitchen: microwave, kettles, water heater, water dispenser, plug points, pantry cupboards.
Toilet facilities should include accessibility assistance for those who need assistance. Other toilet facilities should include doors, toilet paper holders, wholesale paper towels and soap dispensers for each wash basin.
Temperature control systems will vary in countries. In hot countries, there will be air conditioners and in cold countries, they will mainly have heating systems.
Wiring and sockets must be placed in correct position with appropriate safety materials.
A reception is necessary if there are clients who will be visiting the office premises.
A few additional items are needed in order to make the environment perfect for employees to work in:
Toilets must include enough good quality foam soap and foam soap or liquid soap in order to prevent germs and bacteria being spread.
Photocopy machines, printers and shredders must be placed in accessible areas.
Lighting of the office space must be very good.
A rest or break will be ideal for those employees who need to take that quick break with a cup of coffee.
An indoor plant will keep the space fresh with clean oxygen supply.
Blinds or curtains when the sunlight is too bright and causes glares.
A proper communication plan is required in order to keep in touch with your customers outside the office premises and also to communication within the premises. Therefore, the following point should be carefully considered in the communication plan:
Call forwarding should be arranged from your old number to the new (if applicable)
Adequate number of phone lines for customers to get through along with direct numbers for those customers who wish to contact the known person.
Ethernet cables for internet access and adequate sockets for electricity
A room for the organisation’s server